Driver onboarding without the paper.
Your new drivers apply, upload their documents and sign your agreements on a tablet or phone. You get a signed PDF in your inbox and every driver file in one place.
Built for small transport companies: limo, NEMT, wheelchair van, trucking and delivery fleets.
Paper slows down every new hire.
A driver can't start until the file is complete. With paper, that means chasing missing pages, retyping details and searching folders when an inspector or insurer asks.
On paper
- Print the application and agreements for every driver
- Missing pages and unreadable handwriting
- Licence copies on the photocopier
- Files in a cabinet, only reachable from the office
- Days before a driver is ready to work
With Fleet Paperless
- The driver fills it in on a tablet or their own phone
- Required fields can't be skipped
- Documents uploaded with a photo
- Every file searchable, from your phone, anywhere
- Onboarding done in minutes
How it works
Your office stays in control, and the driver does the typing.
Tap "New driver"
Your staff logs in on the office tablet, taps New driver and hands it over. Or send the driver a link.
The driver applies
They fill in their details and photograph their licence, insurance and other documents.
One signature
They read your agreements and sign once. The signature goes on every document.
You get the file
A signed PDF goes to you and the driver, and the record is saved in your dashboard.
What we build
Every project is built around your own forms and agreements, at a fixed price agreed before work starts.
Driver onboarding system
A complete online onboarding system for your company.
- Online application with document upload
- E-signature on your agreements
- Signed PDFs emailed automatically
- Admin dashboard with staff logins
- Secure cloud hosting set up for you
Company website
A modern, mobile-friendly website for your transport business, with a quote or booking request form. Domain, hosting and business email set up for you.
Paper form to online form
Turn any paper form into an online one: vehicle inspections, incident reports, timesheets. Submissions arrive in your inbox as PDFs.
Care plan
Hosting, backups, updates and small changes after launch, so you never have to think about it.
Recent work: a New York transportation company
The problem
A growing New York transportation company onboarded every driver on paper. Applications, four separate agreements and signatures were filled in by hand and stored in folders. The owner couldn't check anything without being in the office.
Driver onboarding moved from paper folders to a few minutes on a tablet, and the owner reviews every file from his phone.
What we built
- A tablet app for the office: staff log in, tap New driver and hand over the tablet
- Driver application with all four agreements signed with one signature
- Signed PDFs created automatically and emailed to the driver and the company
- A separate admin dashboard for the company's three partners
- Secure partner logins with email verification codes
- Cloud hosting, so the system works around the clock from anywhere
- A matching company website on the company's own domain
Who we work with
Small and growing companies with 5 to 100 drivers, usually with an owner who wants it to be simple.
- Limo and black car
- NEMT and medical transport
- Wheelchair van services
- Trucking companies
- Delivery and courier fleets
- Staffing and home care agencies
Questions owners ask
Can I use my own application and agreements?
Yes. Send us the documents you use today, and we turn them into the digital version, word for word.
Do I need to buy a server or any software?
No. We set up secure cloud hosting for you, usually for less than $15 a month, paid directly to the hosting company. All you need is a tablet or phone with internet.
Is my drivers' information safe?
Logins use email verification codes, every connection is encrypted, and only the staff you choose can see driver files. You own the system and the data.
How long does it take?
A basic onboarding system takes about 2 weeks and a full system with a dashboard about 3 weeks. You get a link to test it along the way.
Are there monthly fees?
No per-driver or per-user fees. You pay once for the build. The optional care plan covers updates and support after launch.
What if I'm not good with technology?
That's who we build for. Screens are one tap at a time, and we walk your team through it with a short video guide.
Tell us how you onboard drivers today.
Send a short email about your process: how many drivers you add each month and which forms you use. We'll reply within one business day with how we'd take it off paper, and a fixed price.